eAYSO
Section 3, Area T

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What is eAYSO?
eAYSO (electronic-American Youth Soccer Organization) replaces many different AYSO systems and databases with a single web-based application. It unites every person associated with AYSO: parents, players, volunteers, and staff. Each one of us can submit, edit, and view the AYSO information that pertains to us 24/7 on a secure website, depending on their access rights.
Every player and every volunteer registers annually with a signed registration form. The current season is MY2010 (Fall 2010/Spring 2011); the next season is MY2011 (Membership Year 2011), starting August 1, 2011. You only have to sign up on-line once, which takes less than 4 minutes to enter all the required information for one player or volunteer, whereby your e-mail address is your username and you pick your own password. In subsequent years, you just verify that info, before you print and sign it again.
If you change your e-mail, [My eAYSO][Edit Profile]. If you change your password, [My eAYSO][Change Password]. If you forgot your e-mail. If you forgot your Password.

For Parents, to sign up players:

• Go to www.eayso.org, select [First Time] or [Log In]. Follow the on screen directions and enter information as requested on each page.

For Parents, to sign up as volunteer:

• Go to www.eayso.org, select [First Time] or [Log In]. Follow the on screen directions and enter information as requested on each page.
• To sign up as volunteer: Click on the printer icon next to your name. Sign 2 copies (1 for national, 1 for the region) and give/mail them to the Child and Volunteer Protection Advocate (CVPA). Remember that you can sign up as volunteer, but you still have to be approved by the RC (Regional Commissioner) and receive job specific training.
• Click here for information on the Safe Haven and Compliance.
• Click here for information on the Criminal Background Check Policy.
• Click here for information on the Collection of Social Security Numbers on Volunteer Applications.

For Youth Volunteers:

• Go to www.eayso.org, select [First Time][youth volunteer] or [Log In].
• The Youth Volunteer Form is for assistant coaches age 12 through 18; youth referees age 10 through 18 and VIP buddies age 10 through 18. A youth volunteer may fill out his own information if they are 14 or older, otherwise a parent has to fill out the form. Youth volunteers do not have to supply a social security number.
• Go to www.eayso.org, select [First time] and [volunteers] or [Log In].
• Click on the printer icon next to your name. Sign 2 copies (1 for national, 1 for the region) and give/mail them to the Child and Volunteer Protection Advocate (CVPA).
• Click here for information on the Safe Haven and Compliance.
• Click here for information on the Criminal Background Check Policy.

For Administrators:

• Go to www.eayso.org, select [First time] or [Log In].
• Do not share your password!
• In [Region/Area/Section], [Admin], {Access Rights] a RC, AD or SD can assign or edit access rights, after a volunteer has created a Password, pre-registered as volunteer and National received the signed form. You'll need a volunteer's ID number. It's good to update these rights once in a while, since eAYSO develops over time. Keep track of who has been granted access! When merging volunteer records, check the merged record to ensure the volunteer's access rights are still associated with the final 'merged' record.
• You can login multiple times with the same login info, but they do time-out, if there is no activity on the screen for more that 15 minutes, after which the login-screen re-appears.
• You can toggle between "My eAYSO" and the "Administrative site" by selecting [My eAYSO] on the left top, or [home] on the right top.
• Regional Boardmembers are responsible for transcribing the registration data into an electronic form via eAYSO.
• Before starting registration, be sure to check [Region][Setup]-[General] (all 7 menus); [Preferences] (all 5 menus]; [Membership Year]; and [required Fields]; and {Region][Treasurer][Payment Settings]. Depending on you access level, you may check [Preferences] as well.
• For player rating, use 1, 2 or 3 digits; with 1 being the lowest rating and 999 the highest.
• Parents/Players cannot see the ratings or memo field.
• ALL Pre-Registered will be displayed, irrespective of the season they pre-registered for.
• To see the number of players/volunteers registered, go to [Region][Player/Volunteer][Registration] then [Filter by] and select [Registered].
• eAYSO Offline Application allows regions to register/renew players and volunteers without an internet connection. The offline application is configured only for RC's, Assistant RC's, Regional Registrars, and Regional Trusted Data Managers. The upload process must be done within 14 days of the download process.
• Info on eSignature.
• SD, AD, RC, Asst RC, Registrar, Trusted Data Manager, and Computer/Data Entry member, can use the eAYSO Admin Login to sign in. The next screen will display an email address field. This can be used to sign in as a parent or volunteer who has lost their password or changed their email address. Once signed in with the user's email address, the Board member can click on My eAYSO – My Login info and change the password and/or email address and inform the user.
• To edit, delete, add Board Members on the RIF/AIF/SIF (Region/Area/Section Information Form), select [Region/Area/Section], [Admin], [Region Board/Area Board/Section Board] and make changes. Remember that all volunteers are required to submit a signed volunteer form for the current season.
• - Helpdesk tips: First Time Use, Menu Structure, Player Registration, Game Scheduling, Referee Scheduling, Access Rights, Multilevel Access, Move Players & Volunteers
  - User Guides: My eAYSO (7.9MB), Player Registration (4.3MB), Volunteer Registration (3.6MB), Treasurer (4.6MB), Referee Scheduling (0.4MB)
  - Online Lab (check there for info)
  - Webinar Schedule & Info.
  - Webinar (Power Point): Player Registration 4.3MB, Volunteer Registration 1.8MB, Region Preferences 2.3MB, Treasurer 2.1MB, Instructor 3.1MB, Admin 5.2MB, Game Scheduling 2.0 MB, Referee Scheduling 2.3MB
  - Contact Us
  - Announcements
  - Status Update

System availability:

• Maintenance and major updates will be scheduled Mondays, between 9pm and 5am, Eastern Time, during which the system MAY be UNavailable.
• System activity MAY be limited on all other days of the week, between the hours of 3am and 7am, Eastern Time.
• If you use AOL and the maintenance screen pops up on days other than Mondays between the hours of 9pm and 5am, Eastern Time, [Crtl][F5] will clear the memory and delete the cache.
• BROWSERS: This website works ONLY on Windows XP/Vista/7 and Mac OSX using the following three browsers – Internet Explorer version 6.0 and above, Netscape version 6.2 and above, Fire fox version 1.0 and above. This website does NOT work with Safari, Opera and other browsers. If you are Mac user and would like to download the Fire fox browser, click here. Click on download link under Mac OS for the English language version.
• POP-UP BLOCKERS: Allow pop ups for this website. IE users click on [Tools][Internet Options][Privacy][Pop-up Blocker][Settings]. On the area "Address of website to allow", enter www.eayso.org and click on Add. Fire fox users add the site after clicking on Tools – Options – Content - Allowed sites. Disable any other pop up blocker software provided by your ISP (Internet Service Provider) like Earthlink, AOL etc. or other websites like Yahoo, Google etc.
• The eAYSO website is maintained by the National office of AYSO in Hawthorne, CA.

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